Workshop G:
Using PowerPoint as a Teaching and Learning Tool.
Thomas Soth
Northwest High
School
sotht@guilford.k12.nc.us
spanishisfun.org
This
workshop is designed for teachers who have little experience with PowerPoint.
Learn how to use this program to enhance vocabulary building, grammatical
comprehension, and reading. Further, create computer lab PowerPoint lessons
that will build students’ second language writing skill and communicative
abilities.
Part 1: Creating your own
presentations to support teaching.
Examples: A unit question presentation using a design template, a simple verb conjugation presentation, and a translation slide show.
A
dialogue box generally pops up when you open PowerPoint. This dialog box offers
four options, including: creating a new presentation using the AutoContent
Wizard, a design template, or a blank presentation; or working on an existing
presentation. (The AutoContent Wizard
puts sample text into slides for you following a general context you enter into
the program like “a marketing plan”.)
Select
the Design Template option, the
"New Presentation" dialog box appears.
There
are several tabs above the preview box in this dialog box. The tabs you see at
your school may be different from those displayed on this computer, depending
upon the release of PowerPoint 2000.
The display may also look a bit different because of the three viewing
options for this window. You can select from among these three options (Large
Icons , List , or Details ) by clicking the corresponding display button, just like you do to
change views in the Windows Explorer or My Computer.
The
Design Templates tab contains
template choices for the presentation. Click on a template name to preview that
template's design in the box on the right. When you find the template you want
to use, click the [OK] button to continue.
The next screen, “new slide dialogue box” offers you a choice of AutoLayouts for the slide you are about to create. AutoLayouts are formatted with placeholders for information like text or charts. When you click on an AutoLayout, the layout name is displayed in the area on the right of the box. Choose title slide and click on OK to continue.
Here
you will fill in information about what
you are going to present in two different boxes. Lets do a clothing review for this workshop. For accent marks and other FL symbols use
the chart below to help or click on the insert tab from the menu bar at the top
of the screen and the click on symbol to find the FL symbol that you need. (Clicking
on a menu bar option displays a list of commands. Older versions of Microsoft
Office displayed all of the menu commands immediately. Microsoft Office 2000
only shows you the commands you use most often. Click on the double arrows at
the bottom of the list to expand the list and display all of the commands.
After you select a command, it appears in the personalized list.)
This is a good place to discuss the tool bars, or the icon you see above and below the work screen. The default window has, from top to bottom, a title bar, a menu bar, and a toolbar displayed above the main document window. These buttons do the same thing as many of drop down items from the menu bar and thus work as shortcut keys. Holding the mouse arrow above the icons on the tool bars generate pop up windows that tell you what each button accesses.
The five buttons on the left side of the screen just above the drawing toolbar are particularly important to beginners. They are for the different view modes you can use while you work on a presentation. The buttons and related view modes are: normal view, online in these different modes.
It’s good to save your work frequently so find the little disk icon and click on it. Iff the file has not been named a “save” dialogue box opens up. You may save your PowerPoint files in any folder you want. The default folder is usually "My Documents" on the C: drive. For now save your document to your A drive.
Once your document is saved, return to the “slide view” by clicking on said icon.
From
here, click on the “insert slide icon”
and choose “text and clipart icon” to bring up your next slide. On this slide, ask a question in the title tile and then type three different
situations for the question to be answered in the click to add text box. The click on the clipart box and insert any
clipart you deem as fitting for your presentation. Create two more slides like this. (Reminder—you can change
slide layout or design template as necessary by clicking on the slide
layout icon or design template icon and choosing a different one.)
Both
the slide pane in Normal View and the Slide View give you a good feel for what
each of your slides looks like, but those views display all of the layout
placeholders, including ones that you chose not to use. To view the slides
without the empty placeholders, you need to select the Slide Show View.
Click on slide sorter view and then click on the first slide in the screen. Now click on the slide show button to watch your show. Press the <Down Arrow> key, <Enter> or <PageDown>, or click with your mouse to move to the next
slide. Press the <Up Arrow>
key or the <PageUp> key to
move backward one slide.
Right-click anytime during the slide show to display a shortcut menu containing several options, including the option to end the slide show. You can also press the <Esc> key to stop playing the slide show.
If you would text and/or graphics to appear one at a time
on each slide you may animate your slides in a few ways. Scroll
back to your second slide and click on the bulleted box and then click on
one of the animate slide buttons. To
custom animate each slide, click on
custom animation icon and use that window to custom animate your
slide. Do this for each of your slides and then play your slide show again.
Congratulations, you just
created a PowerPoint presentation!
Creating a simple verb
conjugation presentation (learning how to create an original presentation, duplicating slides for
animation, making a timed presentation, and moving slides
On the menu bar, click on file and the click on new. The “new presentation” dialogue box will open up again and this time you will click on blank presentation icon and then click OK. The new slide dialogue box will then open and you will choose a Blank Slide.
Insert a text box into the slide and key in a verb chart for any verb. Then change the font around to make your presentation more colorful. Font size and type is changed above the screen and font color is changed below the screen at the font color icon.
Next create a background for your slide by clicking on format on the menu bar and then on background. Choose a background color and then click apply. You may want to then change your font again so that it will appear clearer for the particular background you apply.
Now go to “slide sorter view”. Here, click on the one slide that you have and then click on copy and then past. This will give you a copy of what you have.
Click on the second slide and then view it in “slide view”. On this slide you will underline and change the font of the changed part of the verb. Highlighting what you want changed and then changing the font and color for each part does this. Use the right mouse button to access these properties this time.
Play your slide show and make changes if necessary.
Now click on the slide show button on the menu bar and then click on set up show. In the set up show dialogue click on continuous loop and then hit OK. Next under the slide show button click on the slide transition button. In this dialogue box, click on advance and then the amount of time you want each slide to appear. The click on OK.
Play your slide show and make changes if necessary.
Now make two more slides with the personal pronouns added to verb conjugations and then underlined with the conjugated parts of the verb.
Play your slide show and make changes if necessary.
Congratulations! You have made another PowerPoint presentation!
Break
Translation slides (Learning how to copy boxes and order animation)
1.
Open a new blank
presentation to a title only slide.
2.
Write something in
the title space.
3.
Copy that box by
right click over the edges of the box when the mouse arrow turns into a
directional cross.
4.
Click paste and
then arrange the two boxes so that they are of equal side and each is covering
half of the whole slide.
5.
Click in the top
box and then go to the fill color icon click on its arrow and give the first
box a fill color.
6.
Do the same for the
bottom box.
7.
Right click the
bottom box and click on custom animation.
8.
In the custom
animation, click on how you would like the text to appear and then make sure
the “animate attached shape” is not checked.
9.
Play the
presentation to see if it is how you want it.
10. Now in the slide sorter view, copy the
slide and paste it a few times to get about 6 slides.
11. Make six translation slides
12. Use the slide sorter to move the slides
around in the order that you want them by dragging and placing them.
13. Play your presentation and make changes if
necessary.
Congratulations,
you have made a translation slide show.
Making a
grammatical concept slide show. Aquí,
allí and allá. (Learning to insert pictures and graphics)
1.
Open a new presentation with
a blank slide.
2.
Go to the Internet and find
a good picture for your background.
3.
Save picture in my
documents.
4.
In PowerPoint, go to format
and background.
5.
Click the arrow and open
fill affects.
6.
Here, select the picture tab
and then click on select picture.
7.
Open your picture and apply
it as your background.
8.
Now put in three text boxes.
One for aquí, one for allí and one for allá.
9.
Now click on auto shapes and
select an arrow for aquí and insert that arrow into the presentation.
10.
Size the arrow how you want
it.
11.
Right click on the arrow and
copy it and then paste it twice.
12.
Move the two copies to allí
and allá and size them to how you want them.
13.
Make another copy of the
slide and insert clipart for three different people. Change the three boxes to “yo estoy aquí”, “tú estás allí” and
“ella está allá”.
14.
Now in each slide work the
custom animation so the slide show works with aquí appearing followed by allí
and allá.
Watch the show and you’re
done!
Luckily,
the majority of students I have encountered are familiar with PowerPoint. When students are not familiar with the
program, I have them sit in the computer lab next to students who know it well. When planning a PowerPoint project I
·
Reserve
the computer lab
·
Make
a rubric (the most important step for me: see examples)
o Include a general
description
o Include specific information
about the basics
o Show point values
o Include a self evaluation
·
Create
a model presentation to show either in class or at the beginning of the lab
When
students are not familiar with the program, I have them sit in the computer lab
next to students who know it well.
Generally, for a one period class, I have the students
·
only
create six slides for a presentation (10-12 for a two day lab)
·
have
them use design templates to speed up the process
o Have them print out their
presentations on six slides per page (seethe print dialogue box for PowerPoint)
·
Give
them a rubric (examples are attached)
·
Have
them plan out a presentation for homework (see attached)
·
Give
them a model presentation the day before (or at the beginning of the lab).
Then
sit back and watch you students work!
Question?